How to Configure Club Payment Settings (Interac, Fees, Stripe)

Intro

As a super-admin, you can configure the payment details that your club uses to collect fees and receive transfers. Setting up Interac Auto-Deposit, adjusting the fee percentage applied to invoices, and linking your Stripe customer ID ensures that financial transactions are processed correctly. This guide walks you through the three key payment configuration fields available in your club’s settings.

Prerequisites

• A super-admin account (users with the super-admin role)
• Access to the Club Settings page (usually found under a gear icon or your club’s name)
• Your club’s Interac Auto-Deposit email (the email registered with your financial institution for automatic deposits)
• The fee percentage you want to apply to invoices (e.g., 2.5 for 2.5%)
• Your Stripe customer ID (if you use Stripe for payment processing; this is typically a string starting with cus_)

Step-by-step

1. Log in to your BallersBook account with your super-admin credentials.
2. From the main navigation, open the Settings menu and select Club Settings.

⚠️ Warning: If you don’t see Club Settings, ensure you have the super-admin role active. Use the role switcher in the navbar if needed.

3. On the Club Settings page, locate the Payment Configuration section. If you don’t see this section, your club may not have the finance module enabled.
4. In the Interac Auto-Deposit Email field, enter the email address you have set up with your bank for receiving automatic deposits via Interac.

💡 Tip: This must match exactly the email on file with your financial institution. Double‑check for typos.

5. In the Fee Percentage (%) field, enter the percentage you want to apply to all club invoices. For example, enter 2.5 if you want a 2.5% fee on each payment.

⚠️ Warning: Fee percentages are applied to the invoice total. Make sure the value is a number between 0 and 100. Decimals are allowed.

6. In the Stripe Customer ID field, paste your club’s Stripe customer ID (e.g., cus_Abc123Def456).

💡 Tip: Your Stripe customer ID can be found in your Stripe dashboard under Customers. It begins with cus_.

7. Click Save to apply the changes. You should see a confirmation message that the settings were updated successfully.

Tips & Pitfalls

• Missing fields - If any of the three fields are blank, the corresponding payment method (Interac, fee, or Stripe) may not work. Always fill in all three if you use all services.
• Role restrictions - Only super-admins can edit club payment settings. Club admins and coaches do not have access to this section.
• Stripe integration - The Stripe customer ID is used to associate club-level charges. If you change it, make sure the new ID is valid and active in your Stripe account.
• Fee calculations - The fee percentage is applied to each invoice before it is sent to the player/parent. Test with a small amount first to verify the math.
• Interac Auto‑Deposit - If you change the email after sending invoices, payments may still go to the old email until the player updates their Interac settings. Inform your members when changing this email.

Summary

You have now configured your club’s Interac Auto-Deposit email, fee percentage, and Stripe customer ID. These settings ensure that payments are directed to the correct account, fees are applied consistently, and Stripe transactions are correctly linked to your club. Next, you can create and send your first invoice to test the setup. For more advanced financial management, explore the Finance module to define expense categories and seasons.