How to View Invoices and Track Payment History as a Parent

Intro

Keeping up with club fees and payment schedules can be a hassle, but BallersBook makes it easy for parents to stay on top of their child’s financial obligations. From your parent account, you can view all invoices associated with your player, see which installments have been paid, check due dates, and download a PDF statement for your records. This guide walks you through the entire billing page so you’ll never miss a payment.

Prerequisites

• A parent account (role set to parent in your profile).
• Your child must be registered as a player under the club and linked to you via the club’s roster.
• At least one season with invoices created by the club’s finance manager.

Step-by-step

1. Log into your BallersBook account and use the Role Switcher in the top navigation bar to set your active role to Parent.

2. Click your Profile icon (top‑right corner) and select Billing from the dropdown menu.

💡 Tip: If you don’t see Billing, make sure you are logged in with a parent role and your child has been added to a season.

3. On the Billing page, you’ll see a list of all seasons your child is enrolled in. Click the season’s View Invoices button to open the invoice list.

4. The invoice list shows each invoice with the following details:

• Invoice number (e.g., INV-2026-0012)
• Issue date
• Due date
• Total amount
• Current status: Paid, Unpaid, Overdue, or Partially Paid

5. To view the full breakdown of an invoice, click the View Details link next to that invoice. A detail panel opens with:

• Line items (e.g., registration fee, training fees, tournament surcharge)
• Payment schedule (installments if the club offers them)
• Any discounts or adjustments applied

6. Track installment history directly below the invoice detail panel. You’ll see a table labeled Payment History with columns: Date, Amount, Method, and Reference. Each row represents a single payment toward the invoice.

7. If you need a paper copy for tax purposes or personal records, click the Download PDF button in the top‑right corner of the invoice detail panel. The system generates a clean PDF statement that includes the club’s logo, your player’s name, invoice items, and payment history.

⚠️ Warning: The PDF downloads immediately. Some browsers may block pop‑ups; allow downloads from BallersBook in your browser settings.

8. To return to the season list, click Back to Seasons at the top of the page.

Tips & Pitfalls

• If you have multiple children in the same club, each player’s billing is separate. Use the Switch Player dropdown at the top of the Billing page to change between your children.
• Invoices marked Partially Paid mean some installments are still due; check the due dates in the Payment Schedule section.
• The Download PDF feature uses the jsPDF library to generate clean, print‑friendly statements. If the PDF looks misaligned, try a different browser (Chrome or Firefox recommended).
• You cannot edit invoices from the parent account. If you see a mistake (wrong amount, missing payment), contact your club’s finance manager via the club’s communications channel.

Summary

You now know how to navigate the Billing page as a parent: view invoices for each season, review payment history line by line, and download a PDF statement whenever you need a record. Keeping an eye on your child’s invoices helps you avoid late fees and ensures you’re always on track with club payments. Next, check your club’s communications settings to see if you can set up automatic payment reminders.